Privacy Policy

Version 1.0 Effective Date:26 May 2025

1. Introduction and Scope

This Privacy Policy describes how Authentz (“we,” “us,” or “our”) collects, uses, discloses, and protects the personal information of visitors (“you” or “your”) to our website (the “Website”). We are committed to protecting your privacy and complying with the data‑protection laws and regulations of the UK, USA, Australia, Canada, Singapore, India, and Europe, where we offer our services.

This policy applies to all personal information collected through the Website, including information collected through cookies and other tracking technologies.

2. Types of Data Collected

We may collect the following types of personal information:

Contact information: such as your name, email address, phone number, and postal address.
Educational information: such as your university affiliation, degree program, and research interests.
Website usage data: such as your IP address, browser type, operating system, pages visited, and referring website.
Cookie data: as described in our Cookie Policy below.

3. Purpose of Data Collection

We collect personal information for the following purposes:

To provide and improve our services: offer information, respond to enquiries, and enhance the Website’s user experience.
To communicate with you: send newsletters, updates, and marketing materials.
To comply with legal obligations: meet applicable laws and regulations.

Our AI technology is designed with privacy in mind. We collect and process only the data necessary for the specific AI functionalities, and we provide users with control over their data and transparency about how it is used.

4. Legal Basis for Data Processing

We collect your information for different reasons, depending on the situation. For example, we need your consent to send you our newsletter. If you sign up for our services, we must process data to fulfil our contract with you. In some cases, processing is based on our legitimate interests (e.g. preventing fraud) or to comply with legal obligations. The specific legal bases in each region are:

UK: Consent, contractual necessity, legitimate interests, and legal obligation under the UK GDPR and Data Protection Act 2018.
USA: Consent, contractual necessity, and legitimate interests, considering state laws such as the California Consumer Privacy Act (CCPA).
Australia: Consent, contractual necessity, and legitimate interests under the Australian Privacy Act 1988.
Canada: Consent, contractual necessity, and legitimate interests under PIPEDA.
Singapore: Consent, contractual necessity, and legitimate interests in compliance with the PDPA.
India: Consent, contractual necessity, and legitimate interests under the Digital Personal Data Protection Act (DPDPA).
Europe: Consent, contractual necessity, legitimate interests, and legal obligation under the GDPR.

5. Data Storage and Security

We store your personal information on secure servers and employ encryption, access controls, and regular security assessments to protect it from unauthorised access, use, disclosure, alteration, or destruction.

Personal data is retained only as long as necessary to fulfil the purposes outlined in this Policy, unless a longer period is required or permitted by law (e.g. regional compliance obligations).

6. Data Sharing and Disclosure

Service providers: Third‑party vendors that help us operate the Website (hosting, email marketing, analytics, etc.).
Legal authorities: Information may be disclosed when required to comply with law or legal process.

7. International Data Transfers

Your personal data may be transferred to countries outside your jurisdiction. Where this occurs, we implement appropriate safeguards — such as the European Commission’s Standard Contractual Clauses — to ensure your data remains protected.

8. Data Breach Notification

In the event of a data breach, we will notify affected individuals and relevant authorities in accordance with applicable laws (e.g. the GDPR).

9. Your Rights

Right	Description
Right of access	You have the right to request access to your personal information.
Right to rectification	You have the right to request that we correct any inaccurate or incomplete personal information.
Right to erasure	You have the right to request that we erase your personal information in certain circumstances.
Right to restriction of processing	You have the right to request that we restrict the processing of your personal information in certain circumstances.
Right to data portability	You have the right to receive your personal information in a structured, commonly used, and machine-readable format.
Right to object	You have the right to object to the processing of your personal information in certain circumstances.

To exercise any of these rights, please contact us using the contact information provided below.

10.Children's Privacy

In some instances, we may use automated decision-making, including profiling, for our services. You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. To exercise this right, please contact us. We strive to be transparent about how our AI systems use your data. You can request information about the logic involved in automated decisions that affect you.

12.Cookie Policy

We recognize the importance of protecting children's privacy. Our services are not directed at children under the age of. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us and we will take steps to delete such information. We comply with the Children's Online Privacy Protection Act (COPPA) in the USA and other relevant children's data protection laws in the regions we operate in.

12.1 What are Cookies?

12.2 Types of Cookies We Use

We use the following types of cookies:

Contact information: your name, email address, phone number, and postal address.
Educational information: your university affiliation, degree program, and research interests.
Website usage data: IP address, browser type, operating system, pages visited, and referring website.
Cookie data: as described in our Cookie Policy below.
- Strictly necessary cookies: These cookies are essential for the Website to function properly and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in, or filling in forms.
- Performance cookies: These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our Website. They help us to know which pages are the most and least popular and see how visitors move around the Website.
- Functionality cookies: These cookies enable the Website to provide enhanced functionality and personalization. They may be set by us or by third-party providers whose services we have added to our pages.
- Targeting cookies: These cookies may be set through our Website by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites.

12.3 Cookie Consent

We use the following types of cookies:

12.2 Types of Cookies We Use

We use the following types of cookies:

Contact information: your name, email address, phone number, and postal address.
Educational information: your university affiliation, degree program, and research interests.
Website usage data: IP address, browser type, operating system, pages visited, and referring website.
Cookie data: as described in our Cookie Policy below.
- Strictly necessary cookies: These cookies are essential for the Website to function properly and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in, or filling in forms.
- Performance cookies: These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our Website. They help us to know which pages are the most and least popular and see how visitors move around the Website.
- Functionality cookies: These cookies enable the Website to provide enhanced functionality and personalization. They may be set by us or by third-party providers whose services we have added to our pages.
- Targeting cookies: These cookies may be set through our Website by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites.

12.4 Cookie Regulations by Region

We comply with the following cookie regulations in the regions where we operate:

UK: We comply with the UK GDPR, which require us to obtain your consent for the use of non-essential cookies.
USA: While there is no federal cookie law in the USA, we comply with state-level laws such as the California Consumer Privacy Act (CCPA), which requires us to provide you with the option to opt-out of the sale of your personal information. The CCPA defines "sell" broadly to include sharing personal information for monetary or other valuable consideration.
Australia: We comply with the Australian Privacy Act 1988, which requires us to notify you about our collection of personal information through cookies and provide you with the option to opt-out.
Canada: We comply with the Personal Information Protection and Electronic Documents Act (PIPEDA), which requires us to obtain your consent for the use of cookies that collect personal information.
Singapore: We comply with the Personal Data Protection Act (PDPA), which requires us to obtain your consent for the use of cookies that collect personal information.
India: We comply with the Digital Personal Data Protection Act (DPDPA), which requires us to obtain your explicit consent for the use of cookies that collect personal information.
Europe: We comply with the General Data Protection Regulation (GDPR), which require us to obtain your consent for the use of non-essential cookies.

13. Updates to the Policy

We may update this Privacy Policy from time to time. We will post any changes on the Website and notify you as required by applicable law.

14. Contact Us

If you have any questions about this Privacy Policy, please contact us at:
At, we are committed to protecting your privacy and ensuring the responsible use of your personal information. This Privacy Policy outlines our practices for collecting, using, and safeguarding your data in compliance with applicable laws and regulations. We encourage you to read this policy carefully and contact us at privacy@authentz.com if you have any questions.